What can HR teams do with an AI chatbot? Make an immediate impact

hr chatbot use cases

The objective is to empower HR services and build resilience in everything that can minimize threats to employee experience and empower them to unleash their best efforts. This prompts the bot to ask the employee for all the information that’s required, such as a description of the item that was purchased, the amount to claim, and a screenshot of the receipt. Once submitted, the bot posts the claim to the appropriate channel in your business communications platform, where the designated approvers can review and accept (or reject) it.

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ChatGPT can be used to develop conversational chatbots for HR departments to improve the overall employee experience. Through chatbots powered by AI, employees can get instant support for common HR-related questions about things like benefits, vacation policies, or payroll. Additionally, we have listed where HR Chatbots can be used in the HR department. In addition, workplace communication platforms along with a number of enterprise apps have exploded. It is thus clear that if you don’t integrate HR chatbots in your workflow, you will be left behind. Finally, we looked at how chatbots help HR Heads achieve their key objectives.

The impact of HR virtual assistants in driving employee satisfaction

If you handle employee, leave management manually, monitoring leaves and calculating the balances is tough. Your new hire feels valued when they receive a warm welcome from the team they join in an organization. However, this is only sometimes the case, especially when operating remotely. The entire introduction session or ‘know your workplace’ may not be included on the first day at the office.

hr chatbot use cases

Once you have chosen a platform, it’s time to design the conversation flow of your HR helpdesk chatbot. This includes setting up dialogues with users, developing workflow automation systems, selecting appropriate language and phrases for responses, and more. As with all of Applaud’s features, our chatbots can integrate seamlessly with your existing HRIS systems and databases.

Boosting Customer Experience with AI

DRUID co-created a customized intelligent virtual assistant that could take over the staff management vaccination procedure from start to finish. Once operational and integrated into the hospital’s system, the conversational AI virtual assistant allowed workers to access it at any time, in both English or Spanish versions. “In our experience, the use of automation technology in HR has led to an 88 percent reduction in contract processing time and an 80 percent decrease in signature processing time,” Hauge said. “By implementing digital workers—or software bots—we have also been able to free up more than 12,000 work hours.” In this blog, we’ll dive into the top benefits of HR chatbots and provide five simple steps to creating an HR helpdesk chatbot for your business. We’ll also cover common use cases and the best platforms for HR chatbots.

hr chatbot use cases

Having dedicated HR support centers to help seasonal employees access relevant HR information should be a thing of past. Chatbots can serve as a mobile HR assistant that helps employees get answers to FAQs. Meanwhile, chatbots powered by artificial intelligence often come up against the limits of that intelligence. For instance, Sumser noted that Apple’s customer support chatbot experienced a bug that confused the use of the pronoun “I” with Apple’s exhaustive lineup of “I” products. Throw in the rampant use of colloquial language in HR settings and things can get messy in a hurry.

Making inquiries easier for employees

Enable HR professionals with no previous AI chatbot experience to quickly author and deploy new capabilities. Pre-built skills, AI, and automation speed the creation of chatbots for faster deployment and greater efficiency. It is sometimes necessary for certain procedures to find out about the laws, or about the types of documents to be provided. Here are some of the best chatbot use cases to simplify your legal processes. The tasks related to the industry sector are quite hard and time-consuming.

  • Schedule a demo with our experts and learn how you can pass all the repetitive tasks to DRUID conversational AI assistants and allow your team to focus on work that matters.
  • The sharing of

    information must always be justifiable and useful to remain in accordance with

    the RGPD legislation.

  • When choosing between an intranet, a knowledge portal, and a Virtual Assistant for your employees, it’s decisive to remember your main goal.
  • After all, it’s a no-brainer to say that happy employees give in their best shot to drive more ROI for you.
  • Not only does this help diffuse suspicion, but it also enables valuable input at the earliest stage of bot development.
  • Advances in Conversational AI are transforming workflows and processes for the HR department.

You’ll want to set up user access controls and launch it on company websites or other channels. Once implemented, you can start testing your chatbot and ensure it works correctly before rolling it out to employees. Chatbots may seem like a simplistic, hands-off approach to HR communication.

Use cases for chatbots in HR

Bots provide a digital and intuitive interface that simulates a human conversation, provides information, and it helps to enhance productivity and satisfaction rates. Chatbots help increase your employee engagement score through their conversational metadialog.com interface. They enable interactions in natural language instead of typing information into long forms. Moreover, HR chatbots can transfer information across different departments quickly which encourages employee collaboration.

How chatbots are used in HR?

An HR chatbot is a virtual assistant that simulates human dialogue with candidates and employees in order to automate comprehensive functions like screening candidates, scheduling interviews, managing employee referrals, and more.

HR professionals may gather, aggregate, and analyse employee performance data to make yearly performance evaluations more fact-based, streamlined, and effective. Chatbots for HR are designed in a manner that relies solely on conversational cues to suggest to candidates that they’re qualified for the next step in recruitment based on the screening questions. They bring much-needed objectivity in the recruitment process and give equal treatment to all candidates. Over time, recruitment chatbots translate to huge cost savings at a fraction of chatbot pricing and result in efficient processes in the overall HR department.

HR Chatbots: 7 Ways to Automate your HR activities & save time

HR chatbots do not have to do research to solve simple problems that they are programmed to complete. PolyHR is an AI-driven HR platform that offers real-time support for employee queries. It utilizes machine learning to answer questions accurately and provide personalized recommendations. Additionally, use bots to automate key HR processes such as onboarding and benefits management. So, many teams turned to recruitment automation and AI tools to carry out people management seamlessly.

  • Conversational AI has proven to be a game-changer for customer service operations across various industries.
  • As you can see, installing a chatbot is really a

    tailor-made operation.

  • Chatbots help in the overall reduction of your company’s budget by reducing employee costs.
  • Chatbots for HR are designed in a manner that relies solely on conversational cues to suggest to candidates that they’re qualified for the next step in recruitment based on the screening questions.
  • Workbot®, our enterprise platform bot, can be customized to work as any of the chatbots outlined in this page—and many more.
  • Implementing them now will give you ample time to test their abilities and integrate them properly into your customer experience strategies.

Communicate clearly to gain buy-in and understanding for chatbot projects from your employees, especially those that will be directly affected. Not only does this help diffuse suspicion, but it also enables valuable input at the earliest stage of bot development. Based on its understanding of the employee’s intent, an HR chatbot can automate repetitive duties and procedures, which is its real value.

Why you should create an AI-enabled bot for your HR

As a result, IT support typically falls on the human resources department. However, these are individuals who are not experts in the field of technology, or every system that the organization uses. This can be stressful for your Human Resources team, as they may feel as though they do not have the proper support to help employees reach their full potential. Not only that, but they will not have as much time in their day to focus on projects that pertain to the overall health of the organization. According to a report by Deloitte HR, intelligent assistants or chatbots have proven to increase productivity by 99%, with 75% time saved on resolving cases related to workplace processes. This is because the employees spent 50% less on administrative processes and had more time to focus on their work than adjusting to the organisation’s system.

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Companies are making massive strides toward investing in HR technology and artificial intelligence (AI) over the next two years. In fact, an overwhelming 97% plan to increase their investments, with nearly half of them channeling it into AI. At the very least the chatbot can provide them with a procedure and guidance to accomplish this task even if it cannot do the task for them. It makes sense that such mentoring type engagement also be integrated with any goal setting or task management software. Our Digital Assistants can handle simultaneous conversations and automatically route users to the relevant information, raise support tickets or connect them with the appropriate agent. I am looking for a conversational AI engagement solution for the web and other channels.

What is the use of an HR chatbot?

Let’s explore some of the ways chatbots can help HR and some tools that can help achieve this. Bureaucracy has a bad rap all over the globe, and government agencies consistently underperform in customer satisfaction. The importance of customer experience in the public sector is highlighted by the Office of Management and Budget which urged government agencies to focus on customer experience and improve service. They can use surveys or communicate with customers to register complaints or wishes, thus helping capture the voice of the customer.

hr chatbot use cases

Let employees and candidates find answers to common questions swiftly and feel good about your organization. An HR chatbot is a computer program designed to facilitate communication between employees and the human resource team of an organization. Such a bot can work as a virtual assistant, mimic human conversation and therefore help HR teams swiftly respond to the common employee or candidate’s queries. Flow XO supports organisations in building HR chatbots that will consistently and effectively drive engagement.

  • ChatGPT and Altogic are powerfull combination that can help organizations automate routine HR tasks, enhance employee experience, and generate valuable insights into the workforce.
  • Some scenarios can be modeled, such as questions and answers with FAQ formats,

    but the chatbot must also adapt to unique and original cases depending on the


  • They can also answer questions and provide guidance on how to handle ethical dilemmas and conflicts of interest.
  • A chatbot reaches out in chat, setting up a direct line of communication as soon as possible.
  • Paradox is ideal for large enterprises that deal with a high volume of job candidates on a frequent basis.
  • You can also make the surveys anonymous, making the environment more comfortable for employees to share their genuine opinions.

A cumbersome onboarding process not only creates a negative first impression, but it can also hinder employees’ ability to assume their roles in an efficient and productive manner. ChatGPT can assist in providing employees with up-to-date information on compliance-related matters like employment laws, payroll and tax regulations, and health and safety protocols. The model can also help HR departments track and monitor employee compliance with HR policies, such as attendance, leave requests, and work hours.

hr chatbot use cases

Working with purpose brings greater work satisfaction, productivity and happiness. Those RPA bots generated lists of new hires, scheduled meetings for their continued onboarding and compiled relevant support documentation, among other things. If you’re looking at adding an HR chatbot to your recruiting efforts, you’re probably looking at specific criteria to judge which vendor you should actually move forward with. It has some sample questions, but the most important aspect is the structure that we’ve setup. Brazen works best for large organizations, such as universities or large companies, with hiring needs that are ongoing and high in volume. Your employee’s real-time companion that will solve most of their requests and questions.


Answer frequently asked questions, offer 24/7 service and collect feedback. Conversational AI uses natural language understanding and machine learning to communicate. The world is changing fast, and it’s up to HR teams like yours to keep your company connected. That’s why you need to find a solution that makes an immediate impact, instead of adding more to your plate. Managers can quickly approve a timesheet using natural language, ensuring employees get what they need ASAP.

What is a chatbot use case?

Chatbots can be used to communicate with people, answer common questions, and perform specific tasks they were programmed for. They gather and process information while interacting with the user and increase the level of personalization.

How do you write a use case for a chatbot?

  1. Automate your website support.
  2. Support customers inside the mobile app.
  3. Handle internal helpdesk support.
  4. Chatbots help to collect customer feedback.
  5. Bots help in order confirmation & tracking shipping.
  6. Chatbots handle refunds & exchange requests efficiently.

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